We are pleased to announce that a new version of MKinsight will be available in the Spring of 2018. As part of an early-release programme we are already working with customers across a wide range of public and private sectors with specific reference to new workflows in the area of timesheets where we have spent a considerable amount of development time deepening and extending the capabilities of MKinsight based on specific requests from teams around the world.
Version 11 of MKinsight will contain approximately 200 new developments, the majority originating from requests raised by our existing Customer base.
The areas that have significantly evolved are the Reference Library, Time and Expense Recording and Reporting. Other highlights include the ability to relink Recommendations dynamically throughout the Audit and Process Universe, additional metadata elements and the flexibility to search/filter metadata, and enhancements to the Enterprise Risk Management assessment scoring. There are also two significant new areas that underpin MKinsight which are both the availability of a fully integrated API as well as the most flexible Alerting service ever created for an Audit Management System.
Specific new functionality includes:
Time and Expense Recording
Time and Expense recording has been remodeled with the Audit Scheduling system in mind whereby there is a constant timeline and users can input data on that timeline.
- The big ticket features added to Version 11 are auto-save, weekly/biweekly/monthly timesheets and the ability to charge time to work programmes and checklists.
- The review and approval process has been improved to support review notes and multiple levels of review.
- Auditors can view the timeline in weekly, biweekly or monthly increments and a zoom feature allows users to choose the timeline range.
- When inputting time, a user is no longer required to add new charge codes for each weekly timesheet. The charge codes remain intact so that users can log time to the same booking code week over week.
- Furthermore, the check-in and check-out features have been removed as time input is automatically saved to the timeline.
- Charging time to work programmes and checklists was a development request backed by popular demand hence Users can now log time against work programmes and checklists within an audit to give management an increased depth of analysis as to where time is being spent.
- The concept of a “timesheet” only comes into play when that block of time is submitted for review.
- Teams can choose the interval (weekly, biweekly, monthly) and the auditor would submit their timesheet for review.
- The review and approval process is more comprehensive with review notes facilitating the back and forth dialogue between auditor and reviewer.
- Reviewers can leave comments at the overall timesheet or specific elements of a timesheet.
- Version 11 enables teams to setup multiple levels of review.
- The working week can be staggered, for example if a team has auditors in different parts of the world working a Sunday to Thursday work week for various regions, or auditors working four 10-hours days per week.
Reference Library, formerly known as My Document Library, has been redesigned from its core.
- Reference Library is now fully integrated with the other modules.
- Documents can be added directly to audits, work programmes, recommendations, templates or any other location in MKinsight that accepts file attachments.
- We anticipate Customers using Reference Library as a central repository for documents that are frequently used in day-to-day work (Word, Excel templates).
- The fact that files can be seamlessly imported to other modules, using drag-and-drop, eliminates the need to store any files outside of MKinsight.
- Reference Library has a brand new folder structure to organise files into any number of folders and subfolders.
- Access privileges are delegated on a folder by folder basis to control who has access to which files.
- Each file has full version control so that the individuals responsible can determine the latest active copy and view previous revisions.
- The document properties are fully configurable, for example a Contract may have a term/duration, signed date, author, vendor, total value, etc.
- Teams can associate this information with documents and subsequently search for documents based on those properties.
- This feature is beneficial once the Library grows to hundreds of documents, users can easily pinpoint certain files.
- Documents can be accessed offline when added to the Favorites folder.
The Recommendation Tracking module has a few enhancements including the ability to relink Recommendations.
- For Recommendations linked directly to the Audit or Process Universe, users can move these recommendations to different levels.
- Customers using metadata fields, which is just a way to associate additional information to a Recommendation, can now search and filter by those metadata fields.
- In previous versions this was dependent upon custom reports which allowed you to manipulate the metadata fields in Microsoft Excel.
- In Version 11 you can do so within MKinsight – the same principle applies to Actions in the Enterprise Risk Management module.
Within Version 11.0 the Alerting Suite has been redesigned to enable users to customize and develop bespoke notifications in accordance with their own requirements. The Alerts Configuration system has been relocated to the Template Designer module in collaboration with the new API functions and provides the ability to create alert templates relating to any active process of MKinsight.
The MKinsight Report Engine has been replaced with the introduction of a programmatic API.
- The API is a dynamic link library that can be used with customer’s own front end interface.
- The output is rendered as xml to enable the broadest use and enabling the data to be shaped as required.
Some other noteworthy developments in Version 11 are listed below:
- New assessment calculations in Enterprise Risk Management
- Drag-and-drop files outside of the system into folders and e-mails
- Added metadata fields such as hierarchical drop-down lists and electronic signatures